Complete HR & Payroll Software for Australian Labour Hire Agencies
CrewCard is the scheduling, compliance, safety, payroll, and invoicing app you’ve been waiting for – complete workforce management for labour hire agencies in one integrated solution
CrewCard streamlines managing a labour hire workforce—from initial recruitment through to shift scheduling and payroll. It provides a central platform for managing temporary and contract staff on any device.
CrewCard’s HR features enable efficient onboarding of temporary staff, ensuring all necessary certifications, background checks, and compliance documents are collected and monitored in one system.
Build detailed employee profiles and send requests for all relevant documentation – qualifications, visas, AHPRA checks, 100 Points of ID, police checks, vaccination status and more stored in one location.
Then, create custom reports to track useful HR analytics, set early warnings to learn when important renewal dates are coming up, monitor professional development over time, and utilise integrated VEVO checks to ensure no one breaks their regulatory requirements.
Ensure you have the right people in the right place, at the right time – and get early warnings when something changes unexpectedly.
CrewCard’s built-in scheduling features allow team leaders to quickly assign shifts based on availability, skill level, and proximity. Roster updates and changes are communicated directly via mobile notifications, keeping your workforce agile.
When it comes time to deliver the roster to your team, send it straight to their phones or communicate automatically via email and SMS. If something isn’t right, it’s just as simple to make changes.
CrewCard monitors compliance and safety protocols for all labour hire staff, using real‑time notifications to ensure a secure work environment.
In addition to compliance monitoring and regulatory checks, CrewCard uses advanced GPS geofencing and location mapping to help you monitor staff safety in real time.
Plus, team members will see on a map where they need to go each day, they can check in and out to track their shifts, and if there’s ever a problem, they can send alerts, write incident reports or communicate directly with managers using in-app messaging
CrewCard is an essential component in accurate time tracking, simplifying frustrating admin processes and making it easier than ever to accurately track hours.
We’ve designed the app to be as frictionless as possible – Digital timesheets let staff log their work hours and breaks accurately, with management reporting that helps track labour costs and resource utilization.
Integrated payroll processing automatically calculates wages, deductions, and super contributions in compliance with ATO standards, reducing administrative hassle.
With pay and charge rates set up, CrewCard will automatically calculate the correct rates when you assign staff to their shifts. Additionally, it handles tax calculations, deductions, super contributions and compliance on your behalf, reducing errors and giving your admins back their precious time.
Automated invoicing gathers data on hours worked, rates, and fees, so you can generate accurate invoices effortlessly.
Why spend your day generating, sending and tracking invoices when you have so many other things to do? By tracking staff hours, rates, taxes and any additional management or merchant fees in one dashboard, CrewCard can generate highly accurate invoices at the push of a button.
Yes. CrewCard has been designed with a wide range of users in mind. With simple functionality, clear buttons and easy-to-learn features, it should be simple for anyone on your team to pick up and use with only a small amount of initial training.
We recommend that admin teams use the CrewCard website portal in conjunction with their mobile device to maximise the value out of the system.
Meanwhile, all team members need to do is simply download CrewCard onto their iOS or Android device. From there, they will be able to check in and out of their shifts, track their location, find additional job instructions and message their team.
No, CrewCard has been designed to maximise its value to busy labour hire teams while minimising its costs. You can access the app for a reasonable monthly subscription, with a number of added extras for teams who want to upgrade, or need more.
To learn more about what CrewCard might cost your Labour Hire organisation, book a live demo with our team today and we’ll walk you through it.
Yes, CrewCard can be used to perform simple VEVO checks to ensure that new team members meet regulatory requirements, no one exceeds their legal work hour limitations and that their visa status allows them to legally work for your organisation.
Absolutely—from onboarding to shift allocation and invoicing, CrewCard supports every aspect of your operations.
Out of the box, CrewCard can:
· Onboard new talent quickly and efficiently, ensuring all background and compliance checks are performed.
· Allocate and track staff shifts across different clients.
· Keep an eye on staff safety with GPS geofencing and location tracking.
· Automate the creation and sending of client invoices.
· Integrate with platforms like Job Adder to combine functionality across apps.
· And more.
Additionally, talk to us today about how we can white label the app so that it features your branding, giving your agency a professional edge over the competition.
Yes, CrewCard has been designed to integrate seamlessly with a variety of common business apps that make it easy to implement into your existing workflow.
Xero and MYOB are two common platform integrations, but we can also integrate with Employment Hero, Job Adder, Astute and beyond.
CrewCard is the digital revolution your team has been waiting for. Contact us today and we’ll walk you through the app’s core features, and show you all of the ways it could benefit your unique organisation.
