Notifications
Receive job offers, confirmed notifications and shift reminders with push notifications from the CrewCard app.
Staff Scheduling and Management Made Easy
- Staff Scheduling
- Compliance
- Recruitment
- Communications
- Inductions
- Payroll
- Timesheets
- Checklists
- Qualifications
CrewCard App
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Discover the CrewCard App
- Instantly connect all user types in the one app.
- Roster on skilled staff with ease, filtering staff by star ratings, qualifications, experience and more.
- Scheduling software allows you to easily add jobs, edit, schedule and auto schedule through the website or app.
- Give clients or managers secure app access to manage and monitor staff.
- Know exactly where your staff are at all times with GPS Geofencing and location mapping for check in, check out and breaks.
- Task management is made easy with task checklists for employees to access on the go.
- Get in touch with staff, managers and clients with our complete communications messaging system.
- Receive en-route reminders when staff are on their way to shifts.
- Employees know exactly where to go with in-built GPS Navigations and route optimisation to ensure no time is wasted between shifts or locations.
- Rate and review staff with our simple star rating system.
- White label the app to make it your own with branding and logos
Discover CrewPass
CrewCard allows users to access, complete and upload specific job inductions within the app, providing them with a CrewPass that displays the inductions and qualifications required to access the job site.
Ensure staff don’t forget about upcoming inductions or obligations with automated reminders for staff and admin.
CrewPass
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Automated Notifications
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Automated Notifications
Never chase staff time sheets again with CrewCard’s automated shift reminders, en-route reminders, check in and check out reminders.
The CrewCard app also allows you to offer jobs and shifts to employees via the app through push notifications, email and SMS. Accepting a job is easy with employees confirming their interest with a few simple taps.
Crew Access
Job Offers
View all available jobs and tap to accept, decline or make yourself unavailable for jobs in a particular time period.
Simplifying Shift Work
Manage multiple shifts with ease via the Daily Jobs page. Here staff will receive the best route for navigation between shifts and automate en-route, check in and check out confirmations for each shift
Check In / Out
Receive a check in reminder before your shift begins. Check in/out times (including breaks) will serve as your timesheet, saving you the hassle of filling out timesheets in your own time.
Job Details
Learn everything you need to know about your shift with the Job Details page. Here you will find task descriptions, venue location and information, precise meeting place details and safety documents.
Powerful Admin Features
CrewCard handles all aspects of workforce management – including recruitment and automated onboarding, contracts, rostering, auto scheduling, time and attendance and everything else required for HR and compliance.
Admin & Client Access
Workforce Management Made Easy
All admin users can add bookings, edit and schedule shifts from within the CrewCard app. Both clients and managers can check staff details, view inductions and qualifications and check all prior and upcoming jobs. Our simple to use app allows you to switch between different business partners on the same platform with ease.
Simple from the First Page
Client access to CrewCard opens with the Home page. Here clients can quickly and easily view all details of the staff booked on shifts, rate and view staff ratings and reviews, check relevant documents and qualifications, view ID and induction certificates and see upcoming shifts.
Staff Rating
Admin, clients, managers and team leaders can provide rating and feedback on the performance of staff which, as an optional feature, syncs with CrewCard’s advanced ranking functionality. 

This enables you to offer work to your staff in order of their rating, as well as other parameters such as reliability, experience and recent activity.
CrewPass
For jobs that require qualified and/or inducted staff, CrewPass makes it easy to view induction and qualification documents in the one place. Staff are reminded of upcoming inductions with in-app notifications and due date reminders.
Staff Management Made Easy
Multiple Views
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Client Calendar
Daily Jobs
Graph
Events
Jobs
Shifts
Each page offers a range of unique features to optimise operations management. Intuitive pages such as Calendars, Jobs, Shift and Events display the status of bookings and rostered staff in real time, using alternate and informative views.
The Graph, Daily Jobs, Statistics and Map pages provide other advantages, each with adaptable reports available for excel export to ensure you can stay on top of HR needs and compliance.
Intelligent Scheduling
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Job Sheets
Manual Scheduler
Merge Scheduler
Auto Scheduler
Calendar
Shifts
CrewCard’s Scheduler allows you to offer shifts to single staff members or large numbers of staff, even across multiple jobs with multiple dates, times, skills and locations – all within a matter of seconds.
Staff can accept shifts within the CrewCard app and are alerted to jobs through push notifications, email and SMS. Job confirmation messages are sent automatically when staff are scheduled and booked according to their rank, skill, location and availability.
CrewCard can also be set to automatically offer and confirm staff on shifts for seamless and painless staff rostering and allocation.
Legal Compliance
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File Reminder
Staff File Upload
Crew Profile
Compliance Settings
Blocked Crew On Scheduler
Blocked Crew Profile with warnings
Legal compliance requirements can be difficult to maintain, especially when using multiple software systems. CrewCard is your one stop rostering and compliance solution, keeping track of when staff are booked on shifts and whether they will exceed the limits you have programmed into the system.
Once qualifications are correctly mapped to activities, it is impossible to confirm non-qualified staff members on shifts, ensuring no mistakes are made. CrewCard also allows you to set limits for staff to work maximum hours per week, fortnight or month for return-to-work plans, student visas and to prevent excessive overtime payments.
Integrated VEVO checks are also simple to perform and will block staff upon expiry.
Work Health and Safety
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SWMS
Tool Box Talk
Induction
Incident Report Form
Report Safety
Forms Matrix
Safe Work Method Statements, Toolbox Talks, Safety Inductions, Workplace Inspections Incident Reports and Risk Assessments can all be loaded into CrewCard in mobile format to be accessed by staff, clients and admin at any time.
Complete HR
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Invitation Email
Contract PDF with Signatures
Crew Contract Record
Custom Disclaimer and Agreement
Contract Setting with Signature
Custom Forms
All of your company policies can be loaded into CrewCard for your staff to view in their Crew Portal anytime in mobile responsive format.
Similarly, any contracts can be created in your Contracts module with pre-saved signature blocks. These can be emailed to staff at any time with a link to the contract for staff to sign on their device. The executed contract is then emailed to them and admin and stored in their profile as a PDF. Any form can be created for your staff to complete and accept.
Stay on top of paperwork with automatic reminders for outstanding forms, expiry dates of qualifications, trainings, visas and IDs sent to crew automatically. Uploading new documents is a breeze with staff uploading documents directly from their device for approval.
Awards and Payroll
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Finance Module
Categories
Edit Rates
Timesheet
Payroll
Rules
Once your pay and charge rates are set up, simply assign staff to the correct shifts and CrewCard will automatically calculate the correct rates. Different pay and charge rates can be programmed according to shift times, days of the week and overtime after hours per day and / or hours per week. Allowances can be added to Activities and extras can be paid for reimbursements of expenses.
Invoicing and Quotes
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Invoices Overview
Invoice and Quote per Job
Invoice Details and custom charges
Email invoices statement
Outstanding invoices total per client
Charge, hold and refund payment
Each Job Sheet comes with a corresponding Invoice and Quote (optional) automatically created according to the rates programmed into the system. Quotes are sent to clients as soon as the booking for the job is placed.
Once a job is completed and staff members have completed their time sheets by checking in/out, invoices are ready to be sent to the client for payment.
Statements for outstanding invoices can be emailed to clients quickly and easily to assist with on-time payments.
Client CRM
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Client Calender
Client Groups
Client Booking
Time tracking
Add Project Managers
Custom Client info
Give clients access to your own branded version of CrewCard. Personalised for each client, the Client CRM allows you to record all notes and records for that client whilst also setting unique charge rates so that invoices automatically reflect the correct negotiated prices.
Projects and Processes
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Project
Task Planning
Add Task are ticket
Edit Project Workflow
Processes
Manage Processes
CrewCard comes complete with its own Project Management module, allowing you to process, review and complete projects in a single system.
Automatic email reminders are sent with a deadline time to keep staff, clients and team managers in the loop with how tasks are progressing.
Easily create responsive webpages for all of your internal company processes so that operations staff can search and access instructions from within the secure environment of CrewCard, allowing them to best perform their job.
Ideal for Your Business
Hospitality and Events
Security
Retail Outlets
Cafes and Clubs
Carers and Nursing
Warehousing
Construction
Education
Technical Services
Employment Agencies
Labor Hire
Delivery
Logistics
Audio Visual
Event Management
Any company