CrewCard

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CrewCard | Labour Hire & Casual Workforce Management Software
A smarter way to manage your workforce

Manage Your Casual Workforce From Recruitment to Payroll

Recruit, onboard, roster, manage compliance, approve timesheets, process payroll and invoice clients from one connected platform.

Built for labour-hire, event staffing and shift-based businesses that need less manual admin and better workforce visibility.

Book a Personalised Demo → See How CrewCard Works
✓ Built from nearly 20 years of real labour-hire experience.
CrewCard desktop dashboard
CrewCard mobile app
Trusted by labour-hire, staffing and events teams
“

CrewCard is the first scheduling database we have found that is specifically made for the entertainment industry.

Lee Ruggerio — Rugged Labor, 2025
Built for your industry

Workforce Software That Fits the Way Your Team Operates

CrewCard is built for businesses managing casual, temporary and shift-based workers across changing jobs, clients and locations.

01

Event Staffing

Manage changing crews, venues, call times, shift offers and last-minute updates across live events.

Explore Event Staffing → 02

Labour Hire & Staffing Agencies

Connect recruitment, worker availability, client jobs, compliance, timesheets, payroll and invoicing.

Explore Staffing Agencies → 03

Hospitality Staffing

Fill changing rosters, manage multiple venues and keep casual teams connected from shift offer to approved hours.

Explore Hospitality → 04

Security Staffing

Schedule qualified personnel across clients and sites while keeping licences, availability and shift records visible.

Explore Security → 05

Warehousing & Logistics

Coordinate high-volume shift workers across sites, changing demand and short-notice staffing requirements.

Explore Warehousing → 06

Healthcare Staffing

Manage availability, qualifications, shift allocation and approved hours across healthcare staffing operations.

Explore Healthcare →
Explore All Industries → See CrewCard for Your Team →

Replace Your Disconnected Workforce Systems

CrewCard connects every stage of managing your workforce.

Worker recruitment and onboarding

Recruit and onboard workers online

Contracts, licences and qualifications

Collect contracts, licences and qualifications

VEVO working rights check

Check Australian working rights through VEVO

Expired qualification rostering warning

Prevent workers with expired qualifications from being rostered

Shift scheduling by availability, skills and location

Fill shifts using availability, skills and location

GPS timesheet tracking

Capture GPS-backed timesheets

STP payroll and superannuation

Process STP payroll and superannuation

Client invoicing from approved hours

Generate client invoices from approved hours

One worker record. One connected workflow. From application to payday.

From Application to Payday

Recruit
→
Compliance
→
Roster
→
Approve Hours
→
Pay & Invoice

A connected workflow designed for high-volume casual workforces.

Proven in a Real Labour-Hire Business

CrewCard has been developed and tested inside Show Support, an operational labour-hire company managing casual workers across live events.

Labour-hire experience 19+ Years Labour-hire experience
Active workers managed 3,864 Active workers managed
Shifts managed this year 16,083 Shifts managed this year
Worker hours managed this year 84,233+ Hours Worker hours managed this year
Integrations

Works With the Tools You Already Use

Keep workforce information moving between recruitment, operations, payroll and accounting with fewer disconnected processes.

Xero

CrewCard + Xero

Connect approved workforce and invoicing records with your accounting workflow and reduce repeated data entry.

Explore the Xero workflow →
JobAdder

CrewCard + JobAdder

Keep recruitment information connected as candidates move into onboarding, workforce records and active operations.

Explore the JobAdder workflow →
Paychex

CrewCard + Paychex

Support the flow from rostered and approved hours into payroll processing without rebuilding the same records manually.

Explore the Paychex workflow →
Explore All Integrations
CrewCard integrates directly with Your Payroll Partner for Casual Workforces
Visit CrewPayer
Compare your options

Considering Another Workforce Platform?

See how CrewCard fits businesses that need recruitment, complex rostering, compliance, timesheets, payroll and invoicing connected in one workforce workflow.

Compare CrewCard →
Testimonials

What Our Clients Say

“

We have been using CrewCard for 8 years. In that time we have worked closely with their team to integrate CrewCard with two inventory management systems.

The program is very powerful and robust. There are many features available that help manage our most important resource. Importantly to us the Graph view allows our crew manager to assign teams to projects quickly and efficiently.

CrewCard has the ability to match skills to requirements and distributes shift information in real time. This provides the team with all the information they need – location, contact details and colleagues they are working with.

The CrewCard team also worked with us to incorporate timesheets that include our individual flexibility agreement.

VH
Vicken Hekimian
Scene Change Sydney
Sep 2023
“

We are a labor provider for the entertainment industry and CrewCard is the first scheduling database that we have found that is specifically made for the entertainment industry.

The features seem endless and it is fairly easy to use. In addition, CrewCard support is fantastic and very quick to respond.

I highly recommend using CrewCard for all your labor needs.

LR
Lee Ruggerio
Rugged Labor
May 2025
“

Since implementing the CrewCard App – Personnel Manager six months ago, we can confidently say it's been one of the best decisions to our business.

The change has truly transformed the way we operate at Troys Hospitality – our team is more efficient, our systems are more streamlined, and our operations have become significantly more effective.

Our staff absolutely love the new app, and there's a real buzz within the team about us stepping up and being more in line with the competition from a technological standpoint. It's made everyone's jobs easier, clearer, and more connected.

The team at CrewCard has been nothing short of exceptional. Their customer service is unmatched – always quick to respond, incredibly accommodating, and consistently going above and beyond to resolve any issues or tailor the platform to our needs.

From a financial perspective, the value is undeniable. Not only has the system improved our day-to-day operations, but it's also proven to be a smart investment in the long run. We couldn't be happier with the service and results. Highly Recommended!

RG
Raphael Glacet
Troys Hospitality Staff
July 2025
“

We here at Scene Change Brisbane have been using Personnel Manager for our Crewing System since 2021 and have been continually impressed by ongoing improvements and functionality.

Most Crewing Apps seem to be the same but what stands out to me is the very fast Technical Support and also the ability the developers have to make changes to how the system runs and improve the user experience at short notice.

We have just gone through an Inventory System change in our office and the Personnel Manager group have been very attentive to get a new system and API up and running for us so that we could do this change seamlessly.

There are always teething problems in Technology, as this is the industry we work in ourselves, but the key is being able to adapt and update regularly when requested in a timely manner. The PM/CrewCard support team are lightning fast at this and take our requests for added functionality onboard and implement changes.

Crewing is a very important part of our day to day business in delivering Live Events to our Clients and we are very happy to be collaborating with Personnel Manager/CrewCard to ensure everyone makes it to their Shift on time!

Thank you, Tim.

TC
Tim Connor
Technical Director — Scene Change Brisbane
July 2026

See CrewCard Using Your Own Workflow

Tell us how you currently manage your workforce and we'll tailor the walkthrough around your workers, jobs, compliance, timesheets and payroll.

Your demonstration includes:

  • ✓ A review of your current workforce process
  • ✓ A personalised CrewCard walkthrough
  • ✓ A migration and setup plan
  • ✓ Clear pricing based on your workforce
  • ✓ No obligation
Free implementation for new customers

See Whether CrewCard Fits Your Operation

20 minutes. Your workflow. Clear pricing. No obligation.

Book My Demo →