Admin App User Guide

The Job page will display job cards for your current job bookings and upcoming job bookings. The job card will have the following details:
Job Number – Shift Number
Location of the job
Activity for the Job
Client Name

Click the arrow to view Job Details: 

GPS MAP: The GPS maps will display a pin representing the crew members. The pin will determine if the crew is within the vicinity of the job location. You can also slide the timer to see the whereabouts of the crew on a given time.

App Communication 
On the Job Details page, you can call or send a message to the staff.

Simply tap on the phone icon of the staff to initiate the call.
Next to each crew there is a phone icon the En Route (EN) key  – a notification will be sent to the crew if they are en route to the job location. If they have confirmed to be en route, a check mark will appear next to “EN”.

The message icon allows you to message the crew through the app. Under is the  Check In (CI) key – once crew has checked in to the job, there will be a check symbol next to “CI”
Note: you can also send a photo by tapping on the photo icon.

Instructions: Add a check tasks for crew to make sure they complete all task on the job and bring all the required equipment. 

Star Rating
You can rate the star based on his performance. Tap the star icon to open the rating pop-up. Select the number of stars for the rating of the crew.
You may also leave your feedback and tap the boxes below if they have complete PPE, Uniform, shown Professionalism and workmanship during the entire shift.

Job Options

Tap the three horizontal lines on the upper right corner of the screen to display the Job Options.

The Job Options include the following:

Day Sheet

Inspection

Induction

Incident Report

Safety Issue

Actions

Day sheet:
The Day Sheet allows you to enter times directly into the system and to report the performance of a crew. You can also process safety inspection and induction.

Job Details: Similar with the crew member, you also have the Job Details section on the Day Sheet. The only difference is that you have the Supervisor section. As Team Leader, you will be able to enter the details of the Supervisor on this field if it’s available.

Staff GPS: You can drag the slider to show the pin of 

the crew on each given time. You can also click Refresh Map to display the most current location of the crew.

Check in/out and breaks: The Day Sheet will refresh and the selected Check In time will be reflected in green font with “CL” mark for Team Leader.

Timesheet: Click the Timesheet link on the Day She

et to view the time entered by Crew, Supervisor, Team Leaders, Admin and Duty Managers. See below for an example:

Sign Off: Affix your signature on this field if you are satisfied with the job rendered by the crew.

Day Sheet Submission Click the Submit button to submit the Day Sheet. A checklist of requirements will appear for your review before submitting the Day Sheet. Once you are certain that everything is in order, click Yes. Click OK. Day Sheet is now submitted and lock icon will appear.

Safety Forms

• Inspection
• Induction
• Incident Report
• Safety Issue

If you tap on these options, it will open the safety forms for you fill out.

Inspection:

This is the Venue Inspection Form. When you tap on this option, it will open the Venue Inspection Form where you will be able to enter information about the venue.

Workplace inspections help prevent incidents, injuries and illnesses. Through a critical examination of the workplace, inspections help to identify and record hazards for corrective action.

The content of the Venue Inspection Form may vary from one client to another. The contents of the form are set via the Admin Portal.

You can click on the arrow buttons to display the fields where you can enter data and information.

Once you have completed filling out the forms, affix your signature and click Submit.

After you have submitted it, the form will ask you if you want to submit a Report Safety Issue. Click Yes if you want to report a safety issue, otherwise click No.

Induction: 

A safety induction is conducted to welcome new employees to the company and prepare them for their new role. It ensures workers are fully informed about the organisation and are aware of their work and responsibilities. It serves as a starting point for an organisation to introduce a culture of safety in the workplace.

This is the Safety Induction Form for Team Leader. For other crews, it will show as General Activity Induction.

Note: The contents of the Safety Induction Form may vary depending on how it was configured from the Admin Portal.

Use the arrows to expand the information: 

Job Details: The current job 

Venue Information: Staff entry, security location, first aid location, emergency meeting point, restrooms location

Venue Safety Alerts: If there are reported safety issues on this venue, it will show up here.

Tool Box Talk: Click on the plus icon to display the content for Tool Box discussion.

If a selected Activity is mapped to SWMS/PPE and Policies, it will appear on the Safety Induction. Click on PPE to display the required PPE for the job.

Incident Report:

Click the “i” icon to view the details of the insurance company.

You can now start filling out the Incident Report Form:

• Time of Incident
• Incident Location
• Description of Incident
• Staff Name
• Mobile Number
• Witness Name
• Witness Mobile Number

For the question, “Have you ever received medical care for this incident?”, you can select Yes or No.

If you received a Medical Certificate, you need to upload it to the system. Select Yes or No to answer if you have lodge a Workers Compensation claim.

Affix your signature and click Submit once completed.

Safety Issue:

This Report Safety Issue Form will identify health and safety problems in the workplace.

Fill out the safety form, select the job from the dropdown menu. This will automatically fill out the Venue and Client information. 

Click the plus sign  if will show you instructions on how to use the Risk Matrix.

Fill out the Potential Issue by clicking the plus icon:
Location: Identify the location of the safety issue and enter on this field
Safety Issue Description: Describe the safety issue and provide more details as needed
What harm could be the safety issue cause: Identify what harm it can cause to employees, clients and other stakeholders
What crew at risk: Identify which crew are at risk
Likelihood: Select from the dropdown menu

• Certain to Occur
  expected to occur in all circumstances (every time)
• Very Likely
  Will probably occur in most circumstances (1 in 5 times)
• Possible
  Might occur occasionally (1 in 50 times)
• Unlikely
  Could happen at some time (1 in 100 times)
• Rare
  May happen only exceptional circumstances

Consequence: Select from the dropdown menu

• Catastrophic
  Many injuries fatalities and widespread medical attention required
• Severe
  Extensive injuries hospitalisation possible fatalities, long term disabilities
• Major
  Medical treatment required but no fatalities
• Moderate
  Minor injuries no fatalities first aid treatment required
• Minor
  No injuries or fatalities little or no personal support required

Risk Rating: Depending on your choice on the Likelihood and Consequence, the Risk Rating is calculated automatically.

• Extreme
• High
• Medium
• Low

Now select the Control Measure that can be used to mitigate the Safety Issue.

• Elimination – Physically remove the hazard
• Substitution – Replace the hazard Eg, swap faulty equipment for safe equipment
• Isolation – separate the hazard from the people at risk by isolating it Eg. barricade the hazardous area
• Engineering – Isolate people from the hazard Eg. Cordon off the area where the hazard is found
• Administration – Change the way people work Eg. Use a forklift to lift a heavy load or use a ramp to a loading dock or move a truck closer to the load in
• PPE – Protect the worker with Personal Protective Equipment Eg. Steel cap safety shoes/boots, hard hats, Hi Vis safety vests, gloves

Based on the selected ControlMeasure, select the New Likelihood and New Consequence. This will calculate a new Risk Rating.

Sign the form and press Submit. 

Repeat Job

If you would to repeat the job, click repeat job, confirm the job sheet

Write a description and select a date. 

Click submit.