Onboarding Made Simple

Onboarding Made Simple

CrewCard’s Onboarding Module helps simplify the entire onboarding process, saving you time and ensuring compliance from the start.

Designed with compliance at its core, CrewCard securely captures and stores applicant information, ensuring every step meets data protection and privacy regulations.

The module allows you to:

  1. Collect Mandatory Documents: Tax forms, contracts, IDs, superannuation details, and more.
  2. Capture Digital Signatures: All policies, contracts, and agreements can be signed digitally — creating a legally binding record.
  3. Verify Compliance Requirements: Ensure licenses, qualifications, and certifications are current and valid.
  4. Store Documentation Securely: All documents are safely stored within the platform, accessible for audits or legal reference.

Digital Onboarding Solution

CrewCard's digital onboarding solution automates the process from start to finish. The system collects essential documents to set up profiles and training requirements for the next step in the recruitment process. Ensure compliance with built-in document collection, digital signatures, licenses, qualifications, and right-to-work checks — all stored securely within the platform.

Manage and Track Candidates in one Place

The Recruit Cards page transforms the way you handle recruitment — giving you a clear, organised view of every applicant's journey, from initial application to onboarding. Visually move candidates through each stage, review their profiles, and ensure no applicant slips through the cracks.

Customisable Onboarding Workflow

You decide what information and documents you require from your recruits. Through the Recruitment Settings page, you can simply tick the boxes to activate the steps you want in your workflow — whether it’s collecting qualifications, medical information, agreements, or specific compliance documents.

Key customisation options include:

  1. Enable or disable profile sections such as Qualifications, Experience, Medical, Citizenship, and Agreements.
  2. Control how recruits access the system — via auto-invite, manual invite, or open sign-up.
  3. Activate interview and induction steps based on your recruitment process.
  4. Choose whether to send automated activation emails to new recruits.
  5. Tailor profile requirements based on your company’s compliance needs.

This simple configuration ensures that every applicant provides the information you need without unnecessary steps — making onboarding faster, more efficient, and fully compliant with your internal policies and legal obligations.