Workforce Management Features
Workforce Management Features That Work as One
CrewCard workforce management features bring your key tasks into one system. They cover recruitment, scheduling, compliance, safety, timesheets, payroll, invoicing and client management.
This gives your team one clear path from hire to invoice. It also cuts down on copying data between systems.
From recruit to invoice
See how the main parts of CrewCard fit into one workflow.
One connected platform
Built Around the Work, Not Separate Modules
CrewCard keeps worker, job and client data together. These workforce management features use the same records across each stage, so there is less repeat data entry.
Hire & Prepare
Build the worker record before the first shift. Keep documents, agreements and safety checks linked to the same profile.
Recruitment & HR
Create worker profiles, send contracts and collect the details your team needs before activation.
- Recruitment and onboarding
- Contracts and agreements
- Worker profiles and records
Compliance & Qualifications
Track qualifications, visas, documents and work limits. You can also stop workers from being rostered when key items are missing.
- Qualification expiry tracking
- VEVO working-right checks
- Compliance-based rostering blocks
Work Health & Safety
Give teams access to inductions and safety documents. Workers can also report incidents and hazards from site.
- SWMS and toolbox talks
- Safety inductions
- Incident and hazard reporting
Plan & Deliver
Turn client work into jobs and shifts, then fill them with suitable workers. Give operations teams the views they need to plan the work.
Scheduling & Rostering
Offer and assign shifts using availability, skills, location and the rules that matter to each job.
- Manual and automatic scheduling
- Shift offers and confirmations
- Availability and suitability checks
Jobs, Shifts & Multiple Views
View work by job, shift, calendar, graph or event, so teams can use the layout that suits the task.
- Calendar and daily jobs
- Graph and shift views
- Events and operational visibility
Projects & Processes
Create project workflows, assign tasks and keep key processes easy to find for the right users.
- Project and task planning
- Reminders and deadlines
- Internal process library
Approve, Pay & Bill
Turn worked hours into approved records, then use them for payroll, pay rates and client invoices.
Timesheets & Attendance
Capture worked hours and attendance, then review and approve them before payroll or billing.
- Check-in and check-out
- GPS-backed attendance
- Timesheet approval workflow
Payroll, Rates & Awards
Apply pay rates, charge rates, allowances and payroll rules to approved hours.
- Pay and charge rates
- Allowances and payroll rules
- Payslips and payroll processing
Invoicing & Quotes
Create quotes and invoices from job and rate data, so billing stays linked to the work delivered.
- Quote and invoice creation
- Custom charges and job costs
- Outstanding invoice tracking
Clients & Connection
Keep clients, workers and managers linked to the same job data while controlling what each user can see.
Client CRM & Portal Access
Keep client contacts, jobs and agreed rates together. Give clients access only where needed.
- Client profiles and contacts
- Client booking access
- Client-specific charge rates
Communication & Notifications
Send shift offers and updates by app, email or SMS. You can also set reminders for key actions.
- Shift offers and confirmations
- Push, email and SMS communication
- Check-in and en-route reminders
Crew App & CrewPass
Give workers shift details on their phone, along with inductions, qualifications and other job information.
- Mobile job and shift access
- CrewPass and inductions
- GPS and on-site actions
Why connected features matter
Stop Rebuilding the Same Workforce Data
Separate workforce tools often mean entering the same data more than once. CrewCard uses connected worker and job records, so data can move through the workflow.
Separate tools create repeat work
One record moves through the process
Australian payroll teams can also read the Australian Taxation Office Single Touch Payroll guidance .
Operational visibility
View the Same Work in the Way Your Team Needs
Different teams need different screens. CrewCard offers views for jobs, shifts, events and calendars, so each user can focus on what they need.
Explore Multiple Views →Mobile workforce
Keep Workers Connected Before, During and After a Shift
The CrewCard app gives workers the information they need away from the office. They can view shift details, complete required steps and record attendance from their phone.
Feature deep dives
Explore Individual CrewCard Features
Want more detail? Explore the workforce management features below for a closer look at each CrewCard workflow.