From Recruitment to Payroll, All in One Workflow
The CrewCard Workflow connects the key stages of managing a casual or shift-based workforce. Recruit workers, manage compliance, schedule shifts, capture hours, approve timesheets and prepare payroll and invoices without separating each stage into a different workflow.
How the CrewCard Workflow connects each stage
Each stage supports the next, helping workforce information stay connected as workers move from recruitment through to completed shifts, approved hours and downstream payroll or invoicing.
Recruit & Onboard
Create recruit records, collect worker information and documents and prepare suitable workers for activation.
Explore Recruitment & Onboarding→
Check Compliance
Manage qualifications, licences, inductions and expiry dates before workers are rostered where those requirements apply.
Explore Compliance & Qualifications→
Schedule & Roster
Create jobs and shifts, review available crew and assign workers using the information held in CrewCard.
Explore Scheduling & Rostering→
Keep Everyone Informed
Use CrewCard communication tools to send relevant shift information, offers and updates to your workforce.
Capture & Approve Hours
Move from completed shifts into timesheets so submitted hours can be reviewed and approved through the configured workflow.
Continue to Payroll & Invoicing
Use approved hours with configured rates and downstream payroll or invoicing processes supported by your CrewCard setup.
Explore Payroll & Pay Rates→Move from applicant to roster-ready worker
Recruitment information can continue into the worker's CrewCard record so the next stage of workforce management starts with the details already collected during onboarding.
Turn workforce information into a working roster
CrewCard brings worker information together with jobs and shifts so admins can review availability, relevant crew details and compliance requirements when building a roster.
Move from scheduled time to reviewed hours
Once work is completed, recorded shift times can continue into the timesheet process. The configured approval workflow gives relevant users an opportunity to review submitted hours.
Continue approved hours into payroll and invoicing
Approved working hours can be used with configured rates and payroll settings, helping operations continue from completed work into pay processing and client billing.
Who uses the CrewCard Workflow?
Different users interact with different parts of CrewCard while the job, shift and workforce records remain part of the same operational process.
Admins
- Create jobs and shifts
- Assign and manage crew
- Monitor workforce operations
- Review timesheets
- Manage payroll and invoicing workflows
Crew
- View assigned shifts
- Receive relevant shift information
- Complete required pre-start steps where configured
- Record shift times
- Access relevant CrewCard information
Clients & Supervisors
- View relevant job or shift information
- Review working hours
- Participate in configured timesheet approvals
- Access workforce information made available to their role
The CrewCard Workflow can connect with the systems you already use
Selected integrations can connect CrewCard with recruitment, accounting, payroll and other business systems, helping information move between the tools used across your workforce operations.
Key information stays connected through the CrewCard Workflow
CrewCard is designed so important workforce records can continue to support the next stage of work instead of being treated as separate, disconnected tasks.
See the CrewCard Workflow in practice
See how recruitment, compliance, scheduling, timesheets, payroll and invoicing can work together for your organisation.